Universal Engineering Sciences

  • BID Administrative Assistant

    Job Locations US-FL-Orlando
    Job Post Information* : Posted Date 4 weeks ago(5/25/2018 9:20 AM)
    ID
    2018-1419
    # of Openings
    1
    Category
    Administrative/Clerical
  • Overview

    Universal Engineering Sciences has an opening for an Administrative Assistant in its Building Inspection Department (BID).

     

    We have been in business for over 50 years and we are the largest family owned firm of our kind in the US! Come be a part of our family. We have a great benefit package including medical, dental, 401k match and much more.

    Responsibilities

    The BID administrative assistant is responsible for preparing scheduling building inspections and preparing professional correspondence which includes: proposals, reports, close-out packets, and invoices. 

     

    Responsibilities and Duties:

    • Schedule inspections
    • Communicate with Municipalities through their online scheduling system
    • Create daily reports, opportunities for projects, and private provider inspection packets
    • Convert opportunities into projects and draft project proposals
    • Complie close-out packets at the conclusion of a project
    • Upload proposals, contracts, and close-out packets into Docs
    • Create and send invoices to clients

    Qualifications

    Required Qualifications:

     

    • High School Diploma or equivalent, Associates Degree preferred but not required
    • Excellent verbal and written customer service skills
    • Basic understanding of and experience with accounting and invoicing practices and principles
    • Proven track record of working efficiently and accurately
    • Experience with using multiple tabs and worksheets in addition to the ability to toggle between software to obtain information
    • Physical demands of his job include sitting for an extensive period of time, walking, bending, reaching, and lifting up to 25 pounds.

    Preferred Qualifications:

    • Experience in a civil engineering or construction firm
    • Experience with collections

    EEO/AA/Disability/Veteran
    Universal Engineering Sciences is a Drug-Free Workplace.
    Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

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